Explore the TrustedTrucks Quotation Request solution

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Carriers are currently dealing with a plethora of difficulties, including skyrocketing fuel prices, driver scarcity, and supply chain pressures. Traditional methods of working can be expensive, time-consuming, and ineffective under these tightening limitations.

Carriers experience one annoyance—delayed payments—all too frequently. Regularly, payments for invoices take 30, 60, or even 90 days, and these long lead times are made worse by ineffective administrative procedures. Traditionally, carriers are expected to wait until the proper proof of delivery (POD) has been obtained before submitting bills, and once they have filed these documents, they have little knowledge of the status of their payment.

Traditional freight exchange navigation might be extremely ineffective. Truckers end up transporting loads on roads that are uncomfortable for them because they are unable to establish preferred lanes. Long delivery times or empty truck returns may result from this, wasting fuel and possibly losing money.

Fortunately, there are fixes for these frequent issues. Carriers can have unique access to better orders, build stronger forwarder-carrier relationships, and have the quickest payouts by working with TrustedTrucks. 

TrustedTrucks Quotation Requests

What are Quotation requests on TrustedTrucks and how do they work?

On TrustedTrucks dispatchers from both carrier and forwarder companies manage quotations differently. The process is straightforward and less error-prone. 

It begins with a forwarder looking for a carrier with space. The forwarder will log in to TrustedTrucks, open the Quotation Request window, and input the freight details, pick-up, and drop-off locations, and times. Followed by the requirements that need to be met for the particular freight to be transported correctly, e.g. refrigeration.

After adding this information to the quotation request form the forwarder can then search through a database of carriers on the TrustedTrucks network and use filters to find carriers who meet specific requirements, i,e being based in Berlin, having refrigeration capabilities, and of course being qualified (meaning being pre-screened for licenses and insurance). 

Once the forwarder has found the right carriers, the carriers can be selected, then the forwarder can send the quotation request to all of them with just one click. 

If the forwarder couldn’t find a suitable carrier on TrustedTrucks but has one in mind, he\she can simply add the carrier’s email address to the invitation screen and send them the quotation request too. 

After sending the quotation requests, the forwarder can monitor this request from one screen and compare the quotes as they come in. It’s less time-consuming to prepare and send quotations and it’s easier to pick the best quote every time.

What does this look like for the carrier? 

Once a forwarder has sent a Quotation Request, the carrier will receive a notification in TrustedTrucks or via email. 

If the notification comes via TrustedTrucks, the carrier will click on it and then be directed to the Quotation Request Details page. 

If the Carrier clicks on the link in the email notification, he/she will be directed to the Quotation Request Details page. 

From this page, the carrier will be able to see what the freight is and where it needs to be picked up from and delivered to as well as additional information provided by the forwarder.

From the same page, the carrier can create a quote and send it to the forwarder. All the carrier has to do is enter a price, leave an optional message and click “send quote”. The forwarder will then receive a notification of the quote, in the TrustedTrucks app and via email.

If the forwarder accepts the quote, the carrier will be notified and asked to confirm the order. Once the carrier has clicked “confirm” a legally binding contract has been created between the carrier and forwarder. Additionally, upon confirmation, a tour PDF will be created and available for the carrier to download. 

Note, once the carrier has confirmed the order, every other carrier that has provided a quote for this order too, will be notified that it is no longer available. This will help these carriers to manage their resources better.

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